First Nations Adult Education in Yukon and Northwest Territories 2022 to 2023
Table of contents
- 1. Program introduction
- 2. Objective
- 3. Expected results
- 4. Eligible recipients
- 5. Eligible activities
- 6. Expenditures
- 7. Access to funding
- 8. Managing conflict of interest
- 9. Funding
- 10. Reporting requirements and monitoring and oversight activities
- 11. Personal information
- 12. Accountability
- 13. Intellectual property
- 14. Contact information
1. Program introduction
The First Nations Adult Education (FNAE) in Yukon and Northwest Territories Program provides funding to support First Nations learners in Yukon and Northwest Territories to access resources and services to complete eligible adult education programs for secondary education, equivalency or upgrading of existing secondary-level education.
These guidelines are effective as of April 1, 2022.
These guidelines are to be read in conjunction with the funding agreement signed by the funding recipient.
2. Objective
The objective of the FNAE is to:
- provide funding for First Nations learners in Yukon and Northwest Territories to access resources and services to complete eligible adult programs for secondary education, equivalency or upgrading of existing secondary-level education for First Nations learners that are not currently in a college or university entrance preparation program
- support First Nations' visions of lifelong learning, which may include the delivery of culturally appropriate adult education programs and services based on First Nations cultural and language priorities
3. Expected results
The program's expected results are to:
- address a critical need and respond directly to calls by First Nations to close the secondary school attainment gap between First Nations and non-Indigenous Canadians
- increase the ability of First Nations learners to participate in the labour market or pursue their own direction in obtaining more education opportunities as a result of secondary school upgrading and completion
4. Eligible recipients
Recipients eligible to receive funding include the following recipients in Yukon and Northwest Territories:
- First Nations or bands
- tribal councils, political or treaty or settlement organizations
- other First Nations education organizations designated by First Nations, including:
- school boards
- First Nations education authorities
- First Nations regional representative organizations
Depending on the nature of the regional agreement, funding may be allocated to a First Nations organization to administer the program regionally and distribute funding to specific projects based on available funding and First Nations decisions. Eligible recipients must ensure that First Nations learners accessing FNAE hold registered status under the Indian Act and are enrolled in an eligible adult program for secondary education, equivalency or upgrading of existing secondary-level education.
Eligible adult programs for secondary education, equivalency or upgrading of existing secondary-level education are those that allow First Nations leaners to earn credits that are recognized by a territory or province towards the First Nations leaners' completion, equivalency or upgrading of their secondary education.
In addition, ISC may also enter into funding agreements with funding agreement managers and recipient appointed advisors in accordance with ISC's default prevention and management policy, to administer FNAE programming funds jointly with or on behalf of a First Nations community.
In the case where such an agreement does not exist, the regional office in the province or territory where the student is residing is responsible to review and assess the student applications for funding.
5. Eligible activities
Key activities supported by the program include:
Access to adult education
To remove barriers preventing students in Yukon and Northwest Territories from accessing and enrolling in adult education programs by providing student supports.
Examples of eligible activities may include but are not limited to:
- providing ancillary supports to enrolled adult learners
- providing transportation or accommodation services to enrolled adult learners
Adult education program development
- start-up, capacity building and program planning activities
- costs associated with education program support, coordination and development
- and with advancing First Nations control of First Nations education activities
Examples of eligible activities may include but are not limited to:
- entering into partnerships in order to develop adult educational programming
- conducting community engagement
- purchasing IT hardware and software
- developing local program oversight mechanisms
6. Expenditures
6.1 Eligible initiatives and projects
Initiatives under this program must support First Nations learners in Yukon and Northwest Territories to complete eligible adult education programs for secondary education, equivalency or upgrading of existing secondary-level education.
6.2 Eligible expenditures
Eligible expenditures may include, but are not limited to:
- costs associated with student support services that improve program access
- costs associated with the administration of student support services
- transportation and travel costs
- books and supplies
- rent and utilities
- salaries and benefits
- professional fees
- other, detailed explanation required
Travel expenses are to be claimed at actual cost but cannot exceed the rates and allowances established in the National Joint Council Travel Directive in effect at the time of travel. Expenses which exceed the rates and allowance set for in the directive are ineligible and will not be paid.
6.3 Ineligible expenditures
Ineligible expenditures include:
- activities that do not directly support First Nations learners in Yukon and Northwest Territories to complete eligible adult education programs for secondary education, equivalency or upgrading of existing secondary-level education
- activities supporting band council governance and support funded under the ISC Band Support Program
- activities related to minor or major capital projects and teacherages funded under ISC's Capital and Facilities Maintenance Program
- operations and maintenance activities of a capital facility or asset not funded by ISC
- employee pension and benefits for employees who are:
- receiving pension benefits from another program
- working on capital projects and profit-oriented organizations
- providing services via contracts
- acting in the capacity of a member of a board of directors of an incorporated entity
7. Access to funding
Funding for FNAE may be based on work plans, proposals and other agreed upon process and assessment criteria regionally-determined with First Nations partners. Approved funding amounts will be based on the available regional allocations.
Allocations for FNAE funding are to be determined by ISC regional offices based on support for the eligible components and activities as outlined earlier in the guidelines. To find out more, contact your regional office.
8. Managing conflict of interest
Recipients who manage the adjudication and administration of the funding of the program must demonstrate transparency and accountability in their policies and processes.
This includes:
- publicly available conflict of interest policy
- written standards
- policies and procedures on the project selection process for funding
A list of successful proponents should be made publicly available.
An individual cannot participate in the evaluation of a proposal if the individual:
- has assisted in the preparation of the proposal
- is an employee of the applicant
- has provided consulting services in any capacity to the organization submitting the proposal
- will be a team member on the proposed project
- is a relative or close friend of any of the employees of the management team of the eligible recipient which submitted a proposal
Conflicts of interest may arise during the review of proposals. These situations need to be managed in an open and transparent manner.
Should a situation arise that presents a real or potential conflict of interest during the review process, the impacted individual must recuse themselves from the deliberations concerning the specific proposal.
9. Funding
9.1 Maximum amount payable per funding recipient
The maximum amount payable to any 1 recipient per year is:
- $4,248,614
The funding amounts shall not exceed the overall amount of funding available for FNAE.
The maximum amount of funding to be provided to a recipient in a fiscal year is set out in the funding agreement signed by the recipient.
9.2 Funding approaches
Transfer payments to funding recipients of the First Nations Adult Education Program are made using fixed contributions. However set contributions may be used if the recipient so wishes.
ISC officers can advise on the eligibility of these funding approaches and the requirements related to the management of the funds.
The funding approach used to transfer funds to a recipient is identified in the recipient's signed funding agreement.
The following specific program directions for the management of transfer payments complement the directions provided in the recipient's signed funding agreement. They are to be read in conjunction with the funding agreement.
Set contribution funding
Reallocation of funding:
- Reallocation of funds is not allowed with transfer payments made using set contributions
Fixed contribution funding
Reallocation of funding:
- During the fiscal year, recipients may reallocate a reasonable percentage of funds among the eligible activities and expenditures of their ISC-approved work plan for the First Nations Adult Education Program
- Recipients must obtain approval from the ISC officer responsible for the program in their region before reallocating funds
Unexpended funding:
- Recipients may retain unexpended funding from a fiscal year to expend in the 1-year period immediately following the fiscal year for which it was provided on eligible activities and expenditures
Flexible contribution funding
Reallocation of funding:
- During the fiscal year, recipients may reallocate a reasonable percentage of funds among the eligible activities and expenditures of their ISC-approved work plan for First Nations Adult Education Program
- Recipients must obtain approval from the ISC officer responsible for the program in their region before reallocating funds
Unexpended funding:
- Recipients may retain unexpended funding remaining at the end of each fiscal year, to expend in a subsequent fiscal year, to further achieve results toward their ISC-approved work plan for First Nations Adult Education Program
10. Reporting requirements and monitoring and oversight activities
10.1 Reporting requirements
The reporting requirements for program and financial reports and their respective due dates are listed in the recipient's funding agreement. Details on these requirements are available in the Reporting Guide.
Recipients must report on all funds received and expended, including the use of unexpended funding they were allowed to retain in another fiscal year. Consult the funding approaches section of these guidelines for details on the use of unexpended funds.
Recipients are responsible for completing an annual report and submitting it to the ISC regional office by June 30 the year following receipt of the funds.
The final report should be in the Activities and expenditures report data collection instrument. Information to highlight in reporting can include:
- activities undertaken to support adult learners in accessing education
- activities undertaken to develop adult education programming
If the funded work has not concluded, final reporting should also include information on next steps and timeline.
All recipient reporting requirements are subject to monitoring and oversight activities to determine the accuracy of the information provided to ISC.
10.2 Monitoring and oversight
To ensure that the program or strategy outcomes and objectives are being met and opportunities for continuous improvement with a goal to improve results for Indigenous peoples are being identified, activities may be conducted in collaboration with the recipient, for example desk and on-site reviews, including audits, evaluations, targeted programs and strategy reviews.
11. Personal information
ISC's collection and use of personal information and other records for the purposes of targeted program reviews, for example, desk and on-site reviews, is limited to what is necessary to ensure program delivery requirements are met.
ISC is responsible for all information and records in its possession. The confidentiality of the information is managed by ISC in accordance with the Privacy Act, R.S.C., 1985, c. p-21 and other related policies on privacy.
Recipients are responsible for the protection of personal information as per the privacy statutes and regulations up to the point that the personal information is transferred to ISC.
12. Accountability
ISC is committed to providing assistance to recipients so they can effectively carry out the obligations set out in this document and funding agreements.
Regional offices and other ISC contacts are available to answer questions and provide guidance related to ISC programs and strategies and funding.
Recipients must:
- deliver the programs and strategies in accordance with the provisions of their signed funding agreement and the delivery requirements outlined in these guidelines
- ensure that the necessary management controls to manage funding and monitor activities are in place
- exercise due diligence when approving expenditures
- ensure that these expenditures are in accordance with the eligible expenditures set out in these guidelines
13. Intellectual property
Where a grant or contribution is provided for the development of copyrighted material, conditions for shared rights will be set out in the funding agreement.
14. Contact information
To find out more, contact your regional office.
You can also write to:
Education Branch
Indigenous Services Canada
15 Eddy St, 6th Floor, Mailstop 25E-19
Gatineau QC K1A 0H4